All Derbyshire clubs are required to affiliate to their local County FA in order to play in sanctioned competitions, this ensures that clubs remain within the FA structures of football.

The affiliation process is carried out in pre-season and must be renewed every year.


The Benefits of Affiliation

  • Knowledge, support and advice from all DCFA Staff
  • Access to funding though The FA Charter Standard Programme
  • Access to registered referees for sanctioned competitions
  • Handbook details via website  County Cup Competitions
  • DCFA Website - find a club or coach access
  • Monthly Newsletter
  • Opportunities to apply for FA Cup final tickets
  • The and Full time services
  • Guidance with local facilities
  • Access to pitches via Local Authorities
  • Football Education Programme
  • Public Liability Insurance included
  • Personal Accident Insurance (MANDATORY)
  • Access to Benevolent fund
  • The FA Charter Standard information & support
  • Governance expertise
  • Support with volunteer recruitment
  • Access to Football Futures young leaders programme
  • Whole Game System


How to Affiliate Online

The Whole Game System can now be used by Club Secretaries to affiliate their club for the coming 2017/18 season, thereby removing the need to work through the paper based process in order to complete affiliation.

Should you wish to affiliate online, you will need to use your FAN (Football Association Number) and associated password to access the Whole Game System. If you are unable to recall your FAN contact Derbyshire County Football Association office for assistance, but if you know your FAN but have forgotten your password, you will need to reset your password from the Whole Game System logon page.

The portal logon page can be found at

A series of training materials have been produced to assist you through the affiliation process. These include a printed guide and a short video detailing the affiliation process. The help video can be seen above whilst the training materials can be found on the help page in the Whole Game Portal. Additional Support can be provided by calling the office on 01332 361422 or by sending an e-mail to

When you enter the Whole Game System you will need to click on your role as "Club Secretary" and then follow the “Affiliate 2017-18” tab which will appear on the left hand side of your screen. You can complete the affiliation process gradually so don’t worry if you do not have time to complete the process in one sitting, the information will be saved for when you next return.

When you enter your club’s affiliation form online you will find that last season’s information and teams have been migrated across and updated to how they may appear during the new season (i.e. Under-10s moved up to Under-11s etc). You will still need to review the team details carefully to ensure that they are in line with your club’s actual plans but you will be able to amend this information accordingly.

Once you have worked through the affiliation form you can complete the process by paying your fees electronically. Online payment is provided through Barclaycard’s Smartpay gateway, a reliable and secure system that is used extensively across the UK and beyond. Again, you do not need to pay immediately but can create an invoice which you can pay later, either electronically or via cheque or cash as in previous years.

County Cup Competitions
In addition to affiliating for season 2017/18 you will also be able to enter your open aged teams in the appropriate County Cup competition. The Whole Game System will recognise which competition is the right one for each of your teams and calculate any competition entry fees for you.


Sports Liability & Personal Accident Insurance

Derbyshire County FA recommends that you insure with Sportsguard, a leading provider of personal accident and sports liability insurance in the UK.

Public Liability (Sports Liability Insurance)

This product is available to you when you affiliate using the Whole Game System.

The Sportsguard Sports Liability Insurance package covers two separate areas of liability cover.

Public Liability;

  • Third Party Injury
  • Third Party Property Damage

Professional Indemnity; 

  • Negligence
  • Libel
  • Slander
  • Error
  • Omissions
  • Products
  • Abuse
  • Administering First Aid

To request a copy of the Verification of Insurance for this scheme, please contact Sportsguard.

Personal Accident Insurance

All clubs are required under the rules of affiliation to have suitable personal accident insurance in order to participate within football in the County.

This can be purchased by Sportsguard by clicking HERE. Sportsguard meet all of the County FA’s requirements and their website will display the minimum criteria for affiliation.

For further information about Sportsguard, please visit the Sportsguard website.

Tutorials are available on the Sportsguard website here:

From the 2017/2018 season ALL clubs are required to have both Personal Accident and Sports Liability (including Public Liability) insurance cover in place before they can affiliate using the Whole Game System.

*Clubs that were not affiliated for the 2016 - 2017 season are required to call the Derbyshire FA office on 01332 361422 / option 5.*

If you have any problems with the Whole Game System and need some extra support contact the Derbyshire County FA on / 01332 361422.

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